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Cash Management Is a Compliance System for Dispensaries
Cash handling in a dispensary affects banking stability, insurance coverage, and audit risk. Learn vault rules, deposit procedures, logging requirements, and internal controls.
What This Page Covers
- Safe and vault storage standards
- Armored transport procedures
- Daily reconciliation requirements
- Controlled access protocols
- Insurance and banking impact
Why Cash Handling Affects Your Bank Account
Cannabis businesses operate with higher cash volume.
Banks monitor:
- Deposit frequency
- Cash-to-revenue ratios
- Variance patterns
- Internal control strength
Poor cash controls increase perceived risk.
Vault and Secure Storage Standards
Cash should be:
- Stored in a locked safe or vault
- Located in a restricted area
- Under continuous camera coverage
Example:
If $75,000 is stored overnight without controlled access and theft occurs, insurers may review whether procedures were followed.
Armored Transport Procedures
Many cannabis banks require:
- Professional armored pickup
- Scheduled deposit logs
- Chain-of-custody documentation
Frequent personal transport of large deposits may increase risk review.
Cash Logs and Reconciliation
You should maintain:
- Daily drawer counts
- Shift reconciliation
- Variance documentation
- Deposit log matching
Example:
POS shows $48,000 in cash sales. Deposit equals $42,000.
The $6,000 variance must be documented.
Unexplained differences raise compliance questions.
Controlled Safe Access
Best practice includes:
- Limited authorized access
- Logged entries
- Dual-control procedures for large withdrawals
Banks and insurers evaluate internal safeguards.
Go Here Next
- Why Your POS Must Sync With Banking
- How Banks Evaluate Cannabis Risk
- What Documents Banks Review During Monitoring
