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Recordkeeping and Retention Rules
You are required to document and retain records that prove compliant operations, not just sales.
This page answers:
- What records do I need to keep for inspections and audits?
- How long do I need to retain METRC, POS, tax, and financial records?
- Where must records be accessible during a visit?
Inspection and Audit Standards
Inspections can be routine, targeted, complaint-based, or tied to renewal. Surprise visits happen.
This page answers:
- What does OCM look for during an inspection?
- What gets cross-checked during an audit?
- How do I keep staff from escalating a visit into violations?
License Renewal and Ownership Change Rules
Renewal is not automatic. It is a full review of compliance, ownership, control, financing, and disclosure accuracy.
This page answers:
- What is required to renew a retail dispensary license?
- When do I need OCM approval before making a change?
- What changes must be reported even if “nothing really changed”?
Taxes, Fees, and Regulatory Reporting
Cannabis retail has overlapping tax and reporting requirements across New York State, New York City, OCM fees, and federal exposure.
This page answers:
- What taxes does my dispensary owe?
- What fees and reports are required throughout the year?
- What triggers audits and enforcement?
Regulatory Amendments and Legal Changes
OCM rules change through regulations, emergency updates, and guidance. Operators are expected to stay current.
This page answers:
- Where do I find the most current rules?
- What changes take effect immediately?
- How do I avoid operating off outdated guidance?
Why This Matters
Most dispensaries do not get hit from one big mistake. They get hit from small gaps that stack.
This section helps you avoid:
- Failing inspections because records were not accessible
- Renewal delays or denials due to unreported ownership or financing changes
- Audit escalations caused by METRC and POS inconsistencies
- Violations from untracked transfers, waste, or deliveries
- Penalties for missed filings, fees, or outdated compliance practices