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Can You Mix Personal and Business Funds in a Dispensary?
Mixing personal and business funds in a cannabis dispensary can trigger IRS audits, bank shutdowns, and personal liability. Learn how commingling happens, why it is dangerous, and how to prevent it.
What This Page Covers
- What commingling means in plain terms
- Real examples of how it happens
- How it affects IRS audits
- How it affects banking relationships
- How it creates personal liability
- How to fix it
What Is Commingling?
Commingling means mixing business money and personal money.
In a dispensary, this usually looks like:
- Depositing sales revenue into a personal account
- Paying personal bills from the dispensary account
- Moving money between accounts without documentation
- Taking cash from the register without recording it as an owner draw
If you cannot clearly show what money belongs to the business and what belongs to you personally, you are commingling.
How Commingling Happens in Real Life
Example 1: Covering a Personal Expense
The dispensary account has $40,000.
The owner uses the business debit card to pay a $6,000 personal credit card bill.
There is no documentation that this was an owner distribution.
During an audit, the IRS sees:
- Business revenue
- Business expenses
- A personal payment
The IRS may reclassify it or question the entire account structure.
Example 2: Depositing Sales Into a Personal Account
The POS shows $75,000 in monthly revenue.
The owner deposits $20,000 of cash sales into a personal checking account “to make it easier.”
Now:
- Bank deposits do not match reported revenue
- The IRS may treat personal deposits as unreported income
- The business books do not reconcile
This is a major audit trigger.
Example 3: Undocumented Owner Withdrawals
Owner takes $10,000 from the business account.
No entry in the books.
No owner draw classification.
No distribution record.
To an auditor, this looks like missing money.
Why Commingling Triggers IRS Problems
During an audit, the IRS compares:
- Tax returns
- Bank statements
- POS reports
- Cash deposits
If money flows between personal and business accounts without explanation:
- The IRS may treat unexplained deposits as income
- Deductions may be disallowed
- Records may be deemed unreliable
Once records are unreliable, the audit expands.
How Commingling Affects Banking
Cannabis banks already monitor accounts closely.
Red flags include:
- Frequent transfers between business and personal accounts
- Large unexplained withdrawals
- Personal expenses paid from business account
Banks may:
- Request documentation
- Increase monitoring
- Terminate the relationship
In cannabis, banking tolerance is low.
How Commingling Creates Personal Liability
The corporate structure protects owners only if:
- The business is treated as separate
- Records are maintained properly
- Funds are not mixed
If finances are blurred, a court may decide the business is not truly separate from the owner.
This is called “piercing the corporate veil.”
In that case:
- Personal assets may be exposed
- Lawsuits may reach personal accounts
- Enforcement actions may extend beyond the business
Why This Is Worse in Cannabis
Because cannabis is federally illegal:
- Audits are more complex
- Banks operate under enhanced monitoring
- Financial records are examined more closely
Weak separation increases risk in every direction:
- IRS
- Bank
- Insurance
- Civil litigation
How to Prevent Commingling
1. Separate Bank Accounts
- One business operating account
- One dedicated tax reserve account
- No personal deposits
2. Document Owner Payments Properly
Use clear classifications:
- Owner draw
- Distribution
- Salary
Never leave withdrawals unexplained.
3. Reconcile Monthly
Every month:
- Match POS to deposits
- Review transfers
- Confirm no personal expenses were paid from business funds
4. Never Deposit Sales Into Personal Accounts
All sales revenue must flow through business accounts only.
Simple Rule
If you cannot explain a transaction clearly to:
- An IRS auditor
- A bank compliance officer
- A judge
It should not be happening.
Go Here Next
- Why Did My Cannabis Bank Close My Account?
- What Is a Suspicious Activity Report (SAR)?
- Why Your POS Must Sync With Banking
- Cannabis Banking Rules
